Let me say from the get-go that I am an admirer of ISO
standards, but not a fan. The ISO process is one of bringing a group of well-informed
participants and experts together with the point being to develop a document of
principles that are supposed to serve the greater good in a given and specific
practice arena. When they reach the collective point where they all
generally agree, at least in principle, a document is crafted and approved and
published.
The cornerstone of the document is a series of statements
that define the principles using the term "shall " a
gentle and polite substitute for "must". If the
organization can demonstrate that they meet all the "shall"
requirements, they can and usually will be recognized, publicly, nationally
(often) and internationally as meeting the requirements of the standard, and
everyone is happy... congratulations and well done.
The problem of course is that this is fundamentally an exercise performed largely on paper or as an observed
study, but all too often in the abstract.
The recognition is rarely, if ever, done as an actual
hands-on, sitting in the office watching people work experience. It
doesn't look at what actually happens on Tuesday when the key person came in
late and distracted with a really bad headache.
The real challenge, if you really want consistent
performance is to allow the folks to work in a way that can ensure that they personally and
deeply understand the consequences of their less-than-perfect performance on
the reputation of each individual and the organization at large, and sometimes
on the real outcome of the customers.... Sometimes the outcome is
annoyance and inconvenience, sometimes it is out-of-pocket expenses, and
sometimes it is illness and death.
A new standard, ISO 7101:2023 (ISO 7101:2023
Healthcare organization management — Management systems for quality in
healthcare organizations — Requirements) which works on the principles of Just
Culture as expressed by Sidney Dekker. It is an approach that kinds of leans
towards no blame - no fault. But in my opinion, no fault doesn't solve the problem. Errors still will happen, but no one will go home knowing that their behaviour lead to harm.
Recently I have been re-introducing an older Quality Management approach that brings responsiblity to the worker level, through personal sense and responsiblity. I think of it more as taking charge.
I start with a scenario. You are working in your
laboratory, minding your own business focused on your work and a
friend/colleague interrupts your train of thought. Rather than ignore her clearly rude and ignorant interuption, you stop what you are doing and chat for a few minutes, and then turn back to work, but you then stop and realize that you aren't exactly sure where you were in the procedure, and you are left with a choice: guess, and hopefully guess right, or start over again, hopefully assuming you have enough material to work with and the time loss has not done any harm.
What's the consequence of making the right decision?... everything is good, maybe. But what's the consequence of being wrong? Probably nothing, but if you turn out an result that is wrong, can it lead to a faulty turn in the research path, or a not-ideal result and misinterpretation and a chain of poor decisions.
Clearly the first mistake was letting someone interupt your attention and focus, but now you are left with the next uncomfortable decision, should I tell someone about what has happened.
Unfortunately this is not an uncommon scenario, and disturbingly, but not surprisingly we have no data on how many people make the right decision to tell.
Two stories relevant to work related Quality and Improvement.
In the late 1950s (at my age that was not so long ago!) Phillip Crosby was working as the Quality lead on the creation and development of the Pershing Missile. Crosby was a down-to-work leader and pretty much demanded 100% attention. It was clear that everybody doing it right would result in a valuable armament, and doing it wrong could lead to workers being harmed and soldiers' lives being lost. He was clear-upon-clear: DO IT RIGHT THE FIRST TIME. As it turned out the project was completed on-time and without accident or injury. Important message: Quality and Focus works.
About 15 years later, Psychologist in Harvard Ellen Langer, was studying the consequences of mindlessness in work and behaviour, and by corollary, the value of mindfullness in performing tasks. She pointed to two approaches to "Doing it Right" either through meditation training, or through observation training while at task. By actively focussing on similarities and differences in the process helps maintaining your attention.
The message of her studies was clear: focus and paying attention to what you are doing can and will avoid and prevent error. You can get their the hard way (Crosby) or the easy way (Langer) but the message is the same... paying attention saves lives!!!
Interestingly there are only three schools in the world (as far as I can find) that provide mindfullness training to medical laboratory staff trainees... one in India and two in Canada (YAY!!!) But here's the question... why so few?
Around 1999, "To Err is Human" showed embarassing error rates in US Hospitals. A lot of work has been done, and to their credit, improvements have occured; medication errors have dropped as have falls by the elderly and surgical errors as a result of check sheets, however, the US Inspector General still found hospital harm in 27% of Medicare patients in 2008 and 25% in 2018. There is a still a long way to go.
Clearly Healthcare error continues to be critical to modern medical practice. Why are we not learning to broadly adopt the works of Phillip Crosby and Ellen Langer... do it the hardnose way or the gentle way, but error awareness and error avoidance and error prevention can be reduced and prevented. Hands-on wins!!!
Yes!!!!!!!